Let’s face it.
We can’t learn to write well alone. This is a sad truth that can be seen especially when we read the texts of most bloggers. We have to work for some time “under someone” who ate his teeth in writing. With someone who uses the word very well, who pays attention to things that are invisible at first glance.
Even if you practice a lot, the following tips will be useful to you, which I hope will improve the entire writing process and help you improve your writing skills. It doesn’t matter if you work in marketing, run a blog, create commercial offers, want to write an interesting article or become the author of a best-selling novel – you should polish your craft. Workout as per the guidelines is given in to improvise your writing skills.
1. Plan Carefully
Before you start writing, ask yourself: What exactly do I want with this text? In Business Writing, communication should always be meaningful and purposeful, so it’s always good to keep it clear in mind what you mean.
2. Sector your Text
Once you have set your goal, divide your text into three major blocks: beginning, middle, and end. Like in writing classes. It may seem like a simple act, but just the fact that you take a minute to structure your email helps a lot to build consistency and increase the efficiency of the message, which is all about the goal of Business Writing.
3. Make Short, Clear Phrases
Be simple and straightforward. If you can say something in 4 words, why use 11? Shorter phrases give your ideas more energy and clarity, not to mention that it opens up less room for error.
Complementing this tip, as you reread your text, look for words you find unnecessary in a second reading. Believe me, they are always there! After all, the review is one of the cornerstones of Business Writing.
4. Use Commas
Make sure your sentences have pauses so your recipient can breathe and understand your message, but it’s a golden tip: don’t use commas before ” e ” or ” neither “
5. Separate Ideas by Paragraphs
Develop in each paragraph only one idea, preferably. Paragraphs, not topics. So remember the connectors: logo, moreover, so, although, certainly, actually… A Business Writing is effective to create a fluid and cohesive text, not plastered and difficult to understand.
6. Eliminate Mannerisms
Mannerisms are those words that appear in your emails, texts, reports, messages, whenever you think no one is looking. So, time to make a self – criticism and eliminate them mercilessly!
Include here also colloquialisms. Nothing ends the credibility of your text more than ending it with a ” thanks ” or ” it’s on “.
7. Escape from “Corporate English”
One of the cornerstones of Business Writing is that your text needs to be easily accessible and enjoyable, things you are unlikely to provide using technical terms in your area (and not everyone will understand, of course). Avoid them, just as you should do with know-how, expertise, performance, empowerment, approach, skills, asap (a thousand times not!) And others.
8. Use a Dictionary
To know the difference between ratifying and rectify, and to know a lot of morenew words, the dictionary is your best friend. Nothing hurts your Business Writing more than a misspelling. So just give extra attention to the correct spelling! So always use a dictionary to learn new words and spell correctly.
9. List Items
Numbered item lists are easier to read, decrease total text, and make it easier for someone to reference certain items, whether in an email, long text, or report. Facilitating here is the keyword.
10. Read the Text Out Loud
This is a golden rule of Business Writing and it will surely be very useful for you. Reading aloud is more careful and attentive reading. It’s the perfect opportunity to see if there are words that don’t make much sense, words that are missing or repeated a lot, phrases that didn’t fit well, and truncated sentences.
As you can see, Business Writing is much more than just email and report writing techniques.
Business Writing is a true guide to how to live in the workplace and be recognized for your efforts.